Administrative Assistant

Gem State Staffing is now accepting applications with resumes for an immediate position as an Administrative Assistant.

Compensation: $15.00/hr

Job Type: Full-time

Candidates need to have the availability to work Monday through Friday anywhere from 8:00 am to 5:00 pm.

Job Description

As an Administrative Assistant you will provide departmental administrative support through conducting and organizing duties/activities including but not limited to budget and financial management; purchasing, procurement, and contract administration; general administrative services; facilities, property, safety, or space management; or human resources services. Also, receiving and handling of various sources of information with the purpose of entering data into the computer system for storage, processing and data management purposes. Work is performed under general supervision according to the established procedures.

Responsibilities and Duties

  • Provide information and generate reports for the Operations Manager
  • Provide customers with updated Certificates of Insurance and other required/pertinent company documentation upon request
  • Audit materials, quotes, and sales status work orders and projects via reporting tools
  • Generate and process invoices
  • Assist with Monthly AP/AR closings
  • Assist with Weekly HR closings
  • Maintain scheduling and event calendars
  • Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, and document development
  • Prepare certified payroll

Qualifications and Skills

  • High School Diploma, Bachelors Degree preferred
  • 1+ years of relevant experience
  • Valid driver’s license
  • MUST be able to pass a drug and background screen
  • Ability to multitask while staying organized
  • Strong verbal and written communications skills
  • PC & Microsoft office skills a must, strong skills in Excel & Power Point preferred
  • Self-motivated, pro-active and positive customer service skills
  • Construction background preferred

If you feel you meet these requirements please start by filling out our online application at gemstatestaffingjobs.com or feel free to stop by our office at 1737 Hurley Dr. Suite C (must bring in 2 forms of ID and resume) For more details call our office at 208-478-4444

Job Type: Full-time

Salary: $15.00 /hour

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